When we think about technology, everything from our computers to our smartphones take the center stage in our brain.
Every technology that we use for work, recreation, or relaxation requires some of the other forms of data which has its own good, bad and ugly.
- The good: This data enhances customer experience and allows service providers to personalize user experience.
- The bad: All the digital devices store data locally which might become a point of concern for some people or companies.
- The ugly: Virtually all of such devices are hackable.
It is a rather scary thought to consider the idea of losing sensitive data to hackers. Living in a cutting-edge competitive world, the vulnerability of data theft and cybercrimes continues to be the major concern of businesses.
And these apprehensions are reasonable because studies suggest that a data hack takes place every 39 seconds globally and that by next year, the cost of cybercrime damages is likely to reach $6 trillion per year.
This is the reason why companies are constantly on their toes when it comes to saving their official data. They ensure that their employees use only authentic software, use the latest updated technology, and have protected WIFIs.
All great ways to ensure data security in an office but what about the remote workers?
This is 2019 and we are living in a digital age where geographical boundaries do not hinder the hiring process when it comes to finding the best talent.
But the concern arises when you have to be prepared about saving your data then. If you are wondering where to start, here are the areas where you must pay attention to ensure data security.
Remote worker’s end of responsibility
While no single technology can warrant a 100% security of official data, it is crucial to create a concoction of compatible tools that can provide a certain level of security together.
If you decide to hire a remote worker, it is vital to make the workers understand their contribution to data security. Regulations like the following are essential to reinforce when you employ remote workers.
- Not using public internet networks on official devices.
- Working only with designated devices.
- Not logging into official accounts from unknown or public devices.
- Not saving passwords on unknown devices
Company’s inability to implement remote working regulations related to security
Making regulations and rules is just half a step forward to ensuring complete data security. One of the biggest challenges companies face is to ensure that their rules are being strictly followed.
While doing so is comparatively simpler in the case of office employees, remote workers need a bit more insurance. Also, slacking in security concerns can lead to hefty damage to property.
Therefore, in order to ascertain that your remote employees are not exposing any sensitive data to threat, it is advisable to deploy Technology.
There are many reputed applications and solutions that regulate and control the amount of data transfer for remote workers. This regulation can extend to phone calls, texts, emails, and chats. In such cases, asking employees to keep separate devices for personal use and work is advisable.
Another way to ensure that remote employees abide by the data security rules is to build a positive team and leader relationship. This might be a subjective way of working, but when a team truly trusts their leader and there are tangible or intangible perks attacked so something, workers feel intrinsically motivated to achieve it.
For this, you might require special Leadership Development training for your managers, a tracking process and patience.
Purchasing new tools and software
Buying new tools for the help of your workers is always a positive sign. It says that your company is growing, and your business is flourishing when you invest in infrastructure and technology.
This is why it is even more important to ensure data security at such times.
Whether you are purchasing a new CMS, a CRM, a management software, or even an eLearning course, always ensure that your IT team has clarified all the data-related concerns that they might have.
In fact, for most of the corporate management and training solutions providers including advanced eLearning and gamification content providers have made data security their priority while designing the stack of any software.
It is also advisable to use encrypted and safe LMS analytics to commence employee training for keeping your data guarded.
Think about colocation service
Colocation services are data center facilities through which businesses can lease spaces for their computing hardware and servers. If your company is not considering this option, maybe it is one of the main areas where your attention is required.
Colocation services are cost-effective means of safeguarding your data. The servers and hardware will be considered your own property. But the data security costs and practices are handled by a third-party.
When you have a remote team based in a particular area, you can easily hire a colocation service in the same area as your team and ensure data security. This practice will also provide your remote team with a secure network for communication.
If you have a working remote team without all the essential technical requirements fulfilled, your data might already be at risk.
It is true that the first step to ensure cybersecurity is the training and education of employees. But the immediate next step is deploying the right technology in the right places.
- VPN: VPN or Virtual private network is a solution that allows users to connect to a private network that is extended to a public network. This improves data security over a shared network. Many of these solutions are available for free over the internet. Their premium versions can be easily bought for reasonable prices.
- Central management of passwords: There are many password management tools available that help in saving your important passwords through encryption and other means. Just remember that if Facebook’s founder’s, Mark Zuckerberg, password can be hacked, so can yours.
- Device encryption: It is essential and not a difficult task. Encrypting your devices from end-to-end can help in ensuring security.
- Keep a Backup: The vitality of a data backup cannot be stressed enough. You might have all the possible security feature and tools for your data. But there is always the risk of losing it. In such cases, it is always better to be safe than sorry.
Lastly, we all understand how crucial data can be for companies and their clients. And there are always ways to make your working environment safer than before. Such as using your client’s resources for their data, installing a firewall, anti-virus software, two-factor authentication, etc.
So, take advantage of technology and safeguard every data you know is important.