If you are an avid follower of the latest trends in the world of technology, you would have probably heard a lot about artificial intelligence. The hype is alive since 2018. Some consider it as a promise for great future, despite the fact, not too many years ago, people were skeptical about the use of AI for anything other than repetitive tasks (through machine learning).
According to Gartner, by 2020, AI will generate 2.3 million jobs, exceeding the 1.8 million that it will remove—generating $2.9 trillion in business value by 2021. Google’s CEO says that “AI is one of the most important things humanity is working on. It is more profound than […] electricity or fire.”
As it turns out, we now know that AI can be used to perform complex tasks that once could only be performed by human beings. Artificial intelligence is the future of project management.
What is Project Management AI?
There are projects in every company that needs to be managed and monitored. AI for project management is on the rise, and it’s going to help teams make smarter decisions. Project managers and teams have to face difficult decisions, repetitive tasks, and complex data. Will artificial intelligence (AI) serve the need of project managers?
Project management AI can be defined as an AI-enabled system that can be used to perform day-to-day management without any need for input from a human. It will automate the simple tasks and develop an understanding of the project performance to find insights and take decisions. Eventually, an AI system will improve the outcomes of your projects, making work more effective.
A lot of businesses are waiting for project management software with AI capabilities. Not all project management tools have AI capability, some software like ProofHub is planning to have AI-enabled features that can assist in project management. It is also said that some part of project management will not require AI techniques and will rely on simpler automation.
For example, in ProofHub, request forms allow you to take work requests through a form. And the information gets directly saved as a task in the project and task list of your choice within ProofHub. It is believed that automation is just the first phase of the evolution of AI in project management. Here are some other stages:
- Integration & automation
- Chatbot assistants
- Machine learning-based project management
Though leading companies are using automation tools in project management to achieve more with less, new technology always brings ease to doing the work, AI is one of them. Let’s see some of the benefits of AI that can transform project management in a few of the ways.
In an American action thriller film – Minority Report, directed by Steven Spielberg, is based on receiving visions of the future. There is a “pre-crime” unit in the police force, which revolves around three psychics who are able to see violent crimes before they occur. Now, imagine if you could be able to see the delays and risks in your project, it would make your life much easier.
An AI system can alert the project manager to potential risks and opportunities by using real-time project data analysis. For example, watching the time spent on a certain task can help you predict whether it will meet the deadline. Many industries like credit scoring, counter-terrorism, banking, and finance are already using AI to predict events before they happen.
AI is great in doing the repetitive task as compared to a human being which increases the visibility in projects. It’s all about collecting the right pieces of data to predict the possible outcomes.
Eliminate repetitive tasks
The research revealed that executive-level and the middle-level use up 54% of their time doing administrative activities, but when there will be AI, it will take only 25% of their time. When AI will do most of the repetitive work, project managers will have enough time to do their real work. And removing repetitive tasks can make time to undertake some other tasks and boost productivity.
Better project analysis
One of the most prominent features of AI in project management is project analysis which is another big challenge in project management. Managers will probably want to know how well projects are performing against desired deliverables, objectives, and goals. Through the use of artificial intelligence and other aspects of machine learning, we can determine the completion rate of projects and predict the likelihood of delivering products on time.
AI is the future of project management, using AI in project management combines information of past projects to see what will work and what will not. Harmon.ie is another AI-driven solution to sort communication across various channels. If the project is going wrong in terms of time or budget, AI can provide help on budgeting, scheduling, and other risks.
Improve productivity & efficiency
Artificial intelligence project management helps in reducing errors and increasing efficiency. AI can predict errors in projects and find the number of defects at any stage to measure the project quality. You can automate simple tasks. Including sending emails, notifications, cost, and more to save time and think about improvements you can make to the project. For example, AI can observe the progress of the actual project. And also compare it to the project’s planned schedule. And then recommend how to bring the project back on track.
AI project managers: are they taking over?
AI will undoubtedly change how projects are delivered. But there is something that AI will not be able to do – be human. This makes intact the presence and need of project managers. Their core skills of project management will always be relevant.
- People management
- Communication (verbal & non-verbal)
- Emotional intelligence
Thus, summarizing that AI will help in project management, not replace, project managers. The combination can add real value and drive positive change in project management.